NGOs, governments, donor organizations, and other participants are encouraged to organize pre-conference and side meetings relevant to the conference theme and sub-themes. The pre-conference and side meetings/events provide an opportunity for discussion of issues that may not be fully covered during the conference working sessions since only limited time is assigned to each of the topics. The conference secretariat will coordinate the organisation and make necessary logistical arrangements with the meeting/event organiser. The organiser(s) be responsible for its content and all costs associated with organising it.

Practical information for pre-conference meetings and side events organizers

When? Pre-conference meetings and side events can be scheduled from February 3, 2014.

How will people learn about the event? A description of each side event and associated information will be posted on the conference website. In addition, the schedule of side events will be included in the conference agenda, and announced to all registered conference participants via the conference mailing list. Organisers can also make “flyers” with information about their side event and leave them on display tables.

Technical equipment? You might wish to use some audiovisual equipment for your event (for example, overhead projector, VCR, TV, microphones). Please let us know in advance what kind of equipment you need so that we could rent it at your expense. The cost of the technical equipment will be sent along with confirmation of your event.

Interpretation? Interpretation services can be provided upon request at your expenses. The cost of the interpretation services will be sent along with confirmation of your event.

Refreshments? Some organizers of side events wish to offer refreshments to their attendees. If you wish to do so, we can organize it at your expense. The cost will be sent along with confirmation of your event.

The completed form must be submitted by January 10, 2014 to conference@africasexuality.org. Please be advised that late cancellation of ordered services may result in cancellation fees.

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